Business automation services
We build the integrations and internal tools that replace manual work, plus the reporting layer that sits on top. And we price them openly. Engagements start at $2,000. What moves that number is not the technology. It is how clearly your process is written down before anyone opens an editor.
Founded in 2023 in Ukraine. We work with clients across the US and Europe, and anywhere else the hours overlap. Around 70% of our engineers have 5+ years of corporate experience, and project management is inside the rate rather than on top of it.
Dmytro SerebrychCo-Founder
Business process automation services we provide
The automation of business process work we take on falls into six shapes. Most projects combine a couple of them, and almost none of them start with a platform.
Integrations
Connecting systems that were never designed to talk to each other - your CRM and the warehouse database somebody set up a decade ago. Where there is no API, we integrate at the database layer or through scheduled exports.
Workflow Automation
Approvals, handoffs, and status changes that currently move by email. We model the rules, including the exceptions your team handles without thinking about them, and put the flow somewhere visible.
Custom Internal Tools
The screen that replaces a shared spreadsheet nobody fully trusts. Usually one form, one table, and a permissions model - small software that removes a daily half-hour from several people at once.
Reporting Systems
Numbers that assemble themselves. If a report exists because one person rebuilds it every Monday morning, that is a pipeline waiting to be written, not a reporting habit worth keeping.
Custom Dashboards
Operational views for the people making daily calls, not quarterly board slides. Live data, filtered to the decision at hand, on a screen someone will actually keep open.
Synchronization Platforms
Keeping two or more databases in agreement without a person copying records between them. This is where duplicate entry, stale inventory, and most reconciliation work quietly disappear.
The same scope gets sold as workflow automation, digital process automation, or BPA. Some RFPs still spell out BPA business process automation in full, as though the acronym needed subtitles. Labels move around. The work underneath does not. Where documents are the real bottleneck, the answer sits closer to intelligent document processing than to classic workflow tooling.
Where the hours are actually hiding
Before scoping business automation services, we go looking for work nobody owns. It rarely announces itself. The people doing it stopped noticing years ago.
For service businesses, the automation of services such as quoting and invoicing usually pays back first. Those steps repeat daily and the rules behind them already sit in a policy document somewhere - so there is little to invent, only to encode.
The same record, typed twice
An order lands in one system and someone re-keys it into another. Every duplicate entry point is also a place where your two systems start disagreeing about reality.
A report with a single author
If one person rebuilds the same spreadsheet weekly, the business has an undocumented dependency on that person's calendar.
Approvals living in an inbox
The status of anything is a question you have to ask someone. Nobody can tell you how long the average approval takes, because nothing records it.
The process that breaks on holiday
When one specific employee takes leave and something silently stops, you have found a process that exists only in their head.
Where business process automation software stops
Buying beats building more often than a development company likes to admit. We will say so on the first call and lose the deal.
Standard BPA software solutions handle the paths their designers imagined, and your business is defined by the paths they didn't. The client with a manually approved discount. The 2014 warehouse system with no public API. Every one of those exceptions turns into either a manual step you kept, or an integration project you did not budget for. Custom business process automation solutions are not automatically cheaper - what they buy you is ownership of the logic and the ability to change it without waiting on someone else's product roadmap.
| Your situation | What we recommend | Why |
|---|---|---|
| Standard process, low volume | License software | A custom build of a solved problem is a bad trade |
| Standard process, one gap | License + custom integration | Cheapest path is usually a bridge, not a rebuild |
| The process is your competitive edge | Build it | You need to change the logic without asking a vendor |
| Crosses 3+ systems you already run | Build it | No single platform reaches all of them |
What business automation costs
We do not sell fixed packages, and we do not hide the numbers behind a contact form. The price of a business process automation service depends on which roles it needs and for how long.
Hourly rates
| Role | Cost |
|---|---|
| Designer | $15–$20 (up to $25 senior) |
| Frontend Developer | $25–$35 |
| Backend Developer | $25–$35 |
| Full-Stack Developer | $30–$40 |
| Project Management | Included |
Cost by stage
- 1Process research & discovery$1k-1.5k
- 2Environment preparation~$2k
- 3First working automation$2k-10k
- 4Rollout across the operation$2k-100k+
- 5Monitoring & support$700-1.5k/mo
The 20% nobody scopes
Platform licenses cover the flows their designers imagined. Your exceptions - the legacy system with no public API, the approval that skips a level under a certain amount - sit outside that design. That 20% is where automation budgets are actually spent.
Minimum engagement is $2,000. One integration plus one internal screen usually lands near that floor. If your automation includes an AI layer - document parsing or retrieval over internal knowledge - the numbers shift, and we broke those out in our AI development cost breakdown.
Two projects, same team size, 4× difference
Estimates are theory. These are ours, including the one that went badly.
Food-Production Automation - Documentation Did The Work$5k / 3wk$3k / 1wk
We quoted $5,000 and three weeks for an operational automation system at a food-production business. It closed at $3,000 in one week, delivered by a single full-stack developer. Nothing clever happened on our side. The client showed up with workflows written down and a database schema already drawn - that was the whole difference.
Real-Estate Platform - Scope Arrived Late$3k$12k
Same period, same team size: one full-stack developer. Kicked off at $3,000, closed at $12,000 three and a half months later. The product only came into focus while we were building it, and every clarified assumption turned into rework.
That gap is the whole argument for business automation solutions being scoped on a mapped process rather than a conversation. Client names stay out of it - the numbers are the part that transfers to your case anyway.
Industries we automate for
Process shapes repeat across sectors - a quote approval in logistics looks a lot like a quote approval in telecom. Domain access matters more than domain glamour, which is why corporate business automation works best when one person inside the company owns the process end to end.
TelecommunicationsRetailE-commerceMarket IntelligenceSaaSAnalyticsEdTechFinTechBusiness ServicesSports
Our approach to business automation
Process mapping before estimating
We do not quote from a call. The first block of work is sitting with whoever actually performs the process and writing down what they do, exceptions included. Up to five business days, and it produces the document the estimate is built on. Clients who already have that document skip this stage, and the price drops accordingly.
Choosing what goes first
Not everything deserves automating. We rank candidates by how often they repeat and what a mistake there costs. Frequency wins more arguments than complexity does. The first release targets one process end to end - one business process automation solution running in production is worth more than a broader one that never left staging.
Build and integrate
The team assembles and starts inside 3-7 days. Around 70% of our engineers carry 5+ years of corporate experience, which matters most when the integration target is an internal system nobody documented. Backend logic runs on Python or Node.js with React on top; heavier data movement goes through our data pipeline work.
Handover you can run yourself
You get the logic documented and the credentials, not a dependency. If your team wants to own changes afterwards, we hand over that way deliberately. If you would rather keep an engineer attached, that becomes a dedicated team arrangement instead of an open-ended retainer.
Support after launch
Automations break when the systems around them change - a renamed status field, a new API version. Monitoring and support run $700-$1,500+ per month depending on how many integrations are in play. Some clients only want a business process automation consultant for the mapping stage and then build in-house. We will run that engagement and stop there.
Choosing between business process automation companies
Most business process automation companies open with a platform partnership badge and a case study containing a large percentage. Neither tells you what you need to know.
Ask what happens at the gap
Business process automation vendors who resell one product will always find a way to fit your process into it. If the answer to a system they cannot reach is a professional services quote you have not seen yet, that quote is part of the real price.
Ask who writes the process document
A business automation company that expects you to arrive with finished requirements is charging you for the easy half. Our estimate follows the mapping stage, which is also why our numbers move less afterwards.
Notice who talks you out of things
Business automation companies that have never refused a project are optimizing for their pipeline, not yours. We publish the buy-versus-build table above for the same reason.
Distance matters less than access
If you are searching for local business process automation services, geography matters less than the search implies. Overlapping working hours and someone willing to read your internal documentation matter considerably more than a shared postcode.
Rates in public
You can see what every role costs before you speak to us. Nothing about our pricing depends on how the discovery call goes, and no part of the estimate is discovered after signature.
Who we are
A business process automation company of 50+ people, founded in 2023, delivering for clients in the US, Europe, and further out wherever the working day overlaps. Project management is inside the rate, 64% of our clients come back for a second project, and we sign an NDA before the first call whenever you need one.
Tech stack we automate with
When a process depends on unstructured input such as invoices or inbound email, we add a retrieval layer over your documents rather than asking a model to guess.
Backend
PythonFastAPINode.jsNestJSScrapy
Frontend
ReactNext.jsReact Native
Data
PostgreSQLRedisETL pipelines
Cloud & DevOps
AWSAzureGoogle CloudDockerKubernetesCI/CD
AI Layer
OpenAI APIsRAGLocal LLMsAgentic workflows
Orchestration
n8nMakeZapierAirflow
Choose your engagement model
Single Automation
One process, mapped and shipped end to end - from the first interview to handover.
From $2,000 · fixed after mappingBest for a first project, or a bottleneck you can already name.Scope one processDedicated Team
Engineers working only on your automation roadmap. We handle recruiting, payroll, and the infrastructure around them. You keep control of priorities.
Hourly, $25-$40/h by role · PM includedBest for a rolling backlog of processes across departments.Request a teamSupport & Scale
Monitoring, fixes when an upstream system changes, and room to extend what is already running. Picks up after handover, on automations we built or inherited.
$700-$1,500+/monthBest once automations are live and you want them to stay that way.Talk about supportProcess mapping is not sold separately - it opens every engagement above, and the fee folds into the build.
Frequently asked questions
Less than the headlines suggest. Our engagements start from $2,000, and a focused MVP on a pre-trained model with RAG sits in the low five figures. The frightening numbers come from open-ended systems, and those are usually a scoping problem, not a technology one.
Business process automation software is the right call if your process is standard and low-volume. Build if the process is how you compete, or if it spans systems no single platform reaches. We give a straight recommendation after the mapping stage, and it is sometimes 'license this, don't hire us'.
The team assembles within 3-7 days. Discovery takes up to five business days, environment setup another five. First working automation lands 2-8 weeks after that, depending on how many systems it touches. The fastest we have shipped an operational automation is one week, and that happened because the client brought documentation.
That is normal, and it is the single largest cost variable. We map it with you before quoting instead of pricing around the unknown. Undocumented work does not disappear from the invoice - it shows up later as rework.
Usually. Anything with an API is straightforward. Systems without one need database-level integration, or scraping where nothing else is available, which we also run as a standalone service. We check this during discovery so it does not turn into a surprise mid-build.
You do. Everything we develop is the client's intellectual property - code, documentation, and credentials transfer on delivery. We sign an NDA before the first call whenever you want one.